What are the items on my invoice?

This guide categorizes Microsoft Azure, Microsoft services, and third-party items from invoices into clear groups like Storage, Compute, and Networking.

Categories and Items

1. Storage

Description: Costs related to storing files, backups, or data in the cloud, like renting digital filing cabinets. Includes disks, snapshots, and blob storage.

• P30 DISKS - P30 Disks

  • Larger virtual hard drive for storing data or running programs.

• P10 DISKS - P10 Disks

  • Smaller virtual hard drive for lighter storage needs.

• P6 DISKS - P6 Disks

  • Even smaller virtual hard drive for minimal storage.

• LRS SNAPSHOTS - LRS Snapshots

  • Backups of data stored with local redundancy (fewer backup locations).

• LRS DATA STORED - LRS Data Stored

  • Storage of data with local backups only.

• ZRS Data Stored Files v2-CACentral - ZRS Data Stored Files v2 CA Central

  • Storage of files with redundant backups in a Canada Central region.

• BLOB STORAGE HOT LRS-CACENTRAL - BLOB STORAGE-HOT LRS-CA CENTRAL

  • Storage of frequently accessed files with local backups in a Canada Central region.

• Cool Read Ops Blob Storage-CACentral - Cool Read Operations Blob Storage CA Central

  • Accessing files in a less-used ("cool") storage system in a Canada Central region.

• ZRS Data Stored Tables-CACentral - ZRS Data Stored Tables CA Central

  • Storage of data tables (like spreadsheets) with backups in a Canada Central region.

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2. Compute

Description: Costs for virtual machines (cloud computers) that run software, websites, or process data, like renting computer power. Includes various series like B, D, E, G, etc., with different configurations.

• B-Series (e.g., B2S)

  • Basic virtual machines for light workloads, such as running small software or tasks.

• D-Series (e.g., D2, D2s v3, D2a v3)

  • General-purpose virtual machines for a range of tasks like hosting applications or processing data.

• E-Series (e.g., E8DSV5, E8SV5)

  • Powerful virtual machines optimized for memory-intensive tasks like data processing or large applications.

• G-Series

  • High-performance virtual machines for heavy computing needs, such as advanced analytics or graphics processing.

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3. Networking

Description: Costs for connecting systems, managing internet addresses, or transferring data, like digital highways or phone lines.

• STATIC PUBLIC IP - Static Public IP

  • A fixed internet address for a server or website.

• STANDARD STATIC PUBLIC IP - Standard Static Public IP

  • A higher-tier fixed internet address with better features.

• BASIC GATEWAY - Basic Gateway

  • A service connecting different parts of the cloud or networks.

• BANDWIDTH INTER-REGION INTRA CONTINENT NORTH AMERICA - BANDWIDTH INTER-REGION-INTRA CONTINENT-NORTH AMERICA

  • Transferring data between cloud regions within North America.

• Endpoint VPN Link Global - Private Endpoint Virtual Network Private Link Global

  • A secure private connection between networks or cloud services globally.

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4. File Operations

Description: Costs for managing, saving, or accessing files in the cloud, like organizing or updating digital documents.

• Hot ZRS Write Ops Files v2-CACentral - Hot ZRS Write Operations Files v2 CA Central

  • Saving or updating files in a frequently accessed storage system with backups in a Canada Central region.

• Hot Other Ops Files v2-CACentral - Hot Other Operations Files v2 CA Central

  • Miscellaneous tasks (e.g., moving or managing) files in a frequently accessed system in a Canada Central region.

• BATCH WRITE OPERATIONS - Batch Write Operations

  • Saving multiple files at once in the cloud.

• All Other Operations Blob Storage-USWest - All Other Operations Blob Storage-USWest

  • Miscellaneous file tasks in a US West cloud storage system.

• HotOpsAzDataLakeStorageegen2HierNmspcCAC - Hot Other Operations Azure Data Lake Storage Gen2 Hierarchical Namespace CA Central

  • Managing files in a specialized storage system in a Canada Central region.

• Hot ReadOpsGen BlckBlb v2 HieNmspc CA C - Hot Read Operations General Block Blob v2 Hierarchical Namespace CA Central

  • Accessing files in a specialized storage system in a Canada Central region.

• Server File Sync-CACentral - Server File Sync CA Central

  • Syncing files between servers and the cloud in a Canada Central region.

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5. Databases

Description: Costs for managing databases, which store organized data like customer records or case files.

• B DTUS - B DTUs

  • A measure of database power (Database Transaction Units) for processing data.

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6. Analytics

Description: Costs for collecting and analyzing data, like keeping a digital logbook of system activity.

• Data Ingestion Log Analytics CA Central - Data Ingestion Log Analytics CA Central

  • Collecting and analyzing logs (records of system activity) in a Canada Central region.

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7. DNS

Description: Costs for managing website or network addresses, like a digital phonebook.

• Private Zones Azure DNS - Private Zones Azure DNS

  • Managing private website addresses within the cloud.

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8. Microsoft Services

Description: Costs for Microsoft productivity, communication, and server-related subscriptions, often used for business operations like email, collaboration, or server management.

• Microsoft 365 Teams Business Voice (e.g., M365TEAMBV)

  • Cloud-based phone system integrated with Microsoft Teams for making and receiving calls.

• Microsoft Entra P2

  • Advanced identity and access management with security features like conditional access and risk assessments.

• Microsoft Teams Calling Plan

  • Domestic calling capabilities within Microsoft Teams for communication from anywhere.

• Microsoft 365 Exchange Plan 1

  • Business-class email hosting with mailboxes, calendars, contacts, and online archiving.

• Microsoft 365 Business Premium (e.g., M365BPYPM)

  • Subscription including Office apps, secure email, cloud storage, and advanced security features.

• Microsoft 365 Management

  • Administration, security policy enforcement, and automation of routine user management tasks.

• Windows Server Licenses (e.g., Windows Server 2022 Standard Edition)

  • Licensing for server functionality, enabling virtualization, storage, and application hosting (may include core packs).

• Windows Server User/Device CALs

  • Licenses for each user or device accessing Windows Server resources and services.

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9. Other Services

Description: Costs for third-party software or services (non-Microsoft) that support business operations, such as backup, security, or password management.

• Comet Device License (e.g., COMETDL)

  • License for managing individual device backups with Comet Backup software.

• Comet Backup Storage

  • Secure cloud storage for retaining backups and enabling quick data recovery.

• Duo Security (e.g., DUOE)

  • Multi-factor authentication (MFA) and single sign-on (SSO) for secure access to applications and data.

• Keeper Security

  • Password management and secure vault for storing credentials and sensitive information.

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Notes for Bookkeeping

• These categories align with how Microsoft Azure, Microsoft services, and third-party offerings are typically organized (Storage, Compute, Microsoft Services, Other Services, etc.).

• Each item reflects a type of service that may appear on invoices, with descriptions applicable across regions or usage scenarios.

• Pricing is excluded here; refer to specific invoices for costs, subtotals, and taxes (e.g., GST/PST) to allocate across these categories.

• Map these categories to your accounting system’s chart of accounts (e.g., “IT Expenses,” “Software Subscriptions,” etc.) as needed.